Wednesday, April 15, 2015

Megan On Her New Role As A Senior Transcriptionist

Meet Megan, one of our star transcribers of Megan is a professional transcriptionist currently residing in USA. She has recently been elevated to the title of 'Senior Transcriptionist'. We asked Megan on her new responsibilities. 

Here is what Megan had to say. "Well first of all I cannot tell you how proud I feel to be assigned this new job role. I joined ATS ( Transcription Services) in December 2012. So it's been just over 2 years that I have been working here. I cannot thank you such much for giving me this opportunity."

Well Megan deserved it. Over the 2+ years working with us she showed skills and expertise of a transcriptionist with several years of expertise. Megan transcribed several hundred hours of interviews, focus group discussions, seminars, webinars, podcasts and church sermons while her stint from 2012 to 2015. Her favorite type of transcriptions are church transcription (sermons) and video transcription. 

What the new job entails for Megan? Megan as senior transcriptionist will be responsible for the managing a team of 5 to 7 transcriptionists. She will be responsible for the quality control of her team. Megan shares her plans with her teams members, "Well I first want to make this clear. I am team member first and a senior leader later. The title of Seniority is a word that gives me certain executionary powers. But as far my team is concerned I am just another valuable member of the team. I am an easy going person, an easy to approach person and a problem solver. I will be using all these skills and my past experiences to hone each member of my, individually. 

The best part about the new job is the team size. It is small and manageable. So this will give me more headroom to optimize each of my team members. The optimization will happen in areas of quality. We want our client to be happy. Our client are happy when they receive accurate transcripts. So quality will be by number 1 area of focus. 

The next areas that I am going to focus on is health at work. As you know this job involves lots of typing and sitting in front of screen. So this can develop into some serious health concerns in the future. For example, carpal tunnel and neck pain is frequent among transcribers. So to prevent this I am thinking of proposing to our company management of installing some light weight circuit trainers and cross training exercise machines. The machines are not that expensive and we have the necessary space to accommodate them." Recently we posted an article which discusses how transcribers can keep themselves healthy. The article can be read here which was posted on our blog.

Megan is also planning her next socializing trip with her team. Each of our team gets to socialize once every month. These socialization sessions happens outside of our office. Some of these events that have happened in the past are movie trips, amusement park visits, dinner buffets, opera shows etc. Our team managers have also organized several motivation speaking sessions by motivational speakers and business coaches. 

We wish Megan all the very best for her new stint as a senior transcriptionist at ATS and pray for good health for all the team here at ATS.

About the Author:, an online website offering tech outsourcing services to all major countries. ATS provides typing services in Dubai with several options to chose between any type of transcription. 

Megan: "I love this quote"

Monday, April 13, 2015

3 Transcription Tips For Doctoral Students

Doctoral students need to write a thesis-dissertation as a part of the final requirement of the PhD program. A major portion of the dissertation content is derived from the research interviews that a student conducts with various experts of the industry. After all the dissertation interviews have been recorded they are required to be converted to a transcript and then attached in the dissertation papers. Here are some dissertation transcription tips for Doctoral Students.

3 Tips for Doctoral Students Who Are About To Record Dissertation Interviews.

Tip#1: Buy an decently quality voice recorder. The best voice recorder companies are Sony, Olympus, RCA and Philips. You should spend too much on a voice recorder. Anything above $100 is a expensive in our opinion. Voice recorders in the range of $50 to $75 will make an excellent voice recorder. You can record several interviews with it at one go. If possible select a recorder which has replaceable batteries. There are some recorders in the market which are powered by a non-replaceable lithium ion batteries. As lithium ion batteries have a good battery life only up to the number of life cycles it has. Beyond that you could need to get the batteries replaced or buy a new device again. It's better to invest in a decent voice recorder as they may come in handy in the future also.

Sony Voice Recorder

Things To Look For In An Excellent Voice Recorder

  1. Expandable memory. Buy the one which has an SD card inbuilt to it.
  2. Should have more than 1 mic.
  3. Exposed mics can be avoided as you might be paying unnecessary premium for it. Plus they are not necessary.
  4. Should have a USB port.
  5. Battery life should be enough that you can record 3-4 hours of interviews at one go.

Tips#2: Record all the interviews in a noise free environment (Very imp). We highly recommend to researchers to always conduct recording sessions in a noise free environment. Some of these could be your universities conference room, inside a classroom when not in session, meeting rooms etc. We dissuade people for doing recordings in a restaurant as they can be too noise and result in noisy environment. All the noise is picked up by the voice recorder which can make it harder for the transcriptionist to transcribe the recording. If a restaurant is your best option and you don’t have an access to a conference room then choose on which would be the least noise.

Transcription companies charge extra for transcribing recordings with background noise.
Background noise will increase the number of inaudible (timestamped) in a transcript.
At times we have to cancel complete orders due to the excessive disturbance in the recording.

Tip#3: Hire an affordable transcriptionist for transcribing the interviews. Transcribing all the interviews can cost thousands of dollars. So let's say if you have recorded ten hours of research interviews. Ten hours of interviews total to 600 minutes. Companies charge students as per their transcription rates per minute of audio. This could start at $1.00 per minute and go up all the way to $3.00 per minute and more. So if you have to transcribe 600 minutes of audio then the total cost of transcription would come out to be $600 dollars. The prices vary from the transcription services you chose to hire.

From a transcribers perspective, these are the 3 key points to be kept in mind before beginning to conduct research interviews.

About the Author: is online website which provides general transcription services such as conference transcription services and interview transcription services. is open for business 24x7, 365 days a year. Doctoral students and researchers can place all transcription orders directly on our website and receive the transcripts back within 3 days of place the order.For more tips and guides visit our blog Thanks for reading.

Saturday, April 11, 2015

11 Tips: How To Proofread A Document | Thesis Reports

Here is a step by step process of proofreading any written document and even a transcribed speech.

Tip# 1: Prepare a draft version of an article first. If you are writing an article then it's better to write an article 'quickly'. Do not attempt to proofread initially.
Tip# 2: Begin proofreading only when you finished writing an article or transcribing a speech.  Some writers and transcriptionists proofread after every paragraph which can be time consuming.
Tip# 3: Run an automatic Spell check in MS Word/Presentation. Instructions for the same can be read here.
Tip# 4: Separate text into proper paragraphs. Remember: A paragraph is a distinct section of the article which has a consistent meaning within itself. A new paragraph will have focus on new thematic lines of the main subject.
Tip# 5: Do a manual spell check on words (Especially nouns) which sound similar but have different spellings. For example, Marc and Mark are two different names. An auto-correct feature in Microsoft word will correct to 'Mark' by default. So some words would need to be manually typed in. After the spelling correction is complete, now move on to grammar correction procedure discussed below.
Tip# 6: Correct the syntax structure of the articles such as plural words, commas, punctuations etc.
Tip# 7: Article structure: An article consists of three sections, 1) Introduction 2) Middle Section 3) Ending section or the summary of the subject. Make sure the whole article flows accordingly.
Tip# 8: Bold the headings and subheading of the article. Listed items and non-listed items should also be bolded. All these steps improve the overall look of the word document.
Tip# 9: Now, glance at the article first so the article stored in your mind (subconsciously). This will give you a bird's eye view. Now read the whole article/drafted email slowly. Make any corrections needed. 
Tip# 10: Make multiple backup copies of draft versions. Many people lose their several weeks and months of hard work to power outages, virus attacks and system failures. Tip: Enable the auto-save feature on Microsoft word. This way you don’t have to worry about clicking the 'Save button' every now and then. The auto-save button can save a document every 2 mins, 5 mins or at a time interval specified by you.
Tip# 11: Send the proofread transcript to your client and ask for any changes if needed. By this time the number of changes required by the client would be minimal.

What Is Proofreading:  Proofreading is the process of correcting the grammar, eliminating typing errors and removing spelling errors of any draft article or draft transcribed text.          

About The Author: is a online website which provides a complete range of English language transcription. All transcripts submitted to the client are proofread multiple times to ensure quality and consistency. Here is a sample of an audio transcript by for reference purposes only.

 I'm writing a first draft and reminding myself that I'm simply shoveling sand into a box so that later I can build castles.”
Shannon Hale