Thursday, February 5, 2015

Why you need a Fast Turnaround in Typing Service?


Interview Transcription is a process of converting a spoken audio or an interview session (live or recorded) into a written or electronic text document. The most common type involves conversion of spoken language source into a text. It is done and required in all the fields these days, be it legal, business or medical. Audio transcription service is of great use in court cases as a proof. It is one of the fastest growing legitimate jobs these days. Before the introduction of tape cassettes and mails it was a tough job but is much easier now a days. Whether you are in journalism field or a member of corporate workforce this important service can act as an extremely valuable tool.

Interview transcription has various types of turnarounds associated with it:

1. Regular Turnaround

First is regular turnaround, which means delivering transcript in 3 days. This type of typing service is the  cheapest and affordable one and is best suited for university professors and PhD research students. 

2. Second Day Turnaround

Next is second day turnaround, which means the transcript will be delivered in 48 hours. This is somewhat expensive, but suited to private investigators and business meetings. 

3. Rush Turnaround Transcription

Rush Turnaround transcription service which means delivery in 24 hours. This is very expensive one but suited for those in urgent need like journalists, news channels, media production companies, court meetings, lawyers etc.

Fast delivery of transcription has many benefits associated with it. Business meetings, interviews and professional recordings may have certain confidential and sensitive data so security concerns are must. The longer it is in the hands of transcriber, more is the risk.

Why Transcribe Audio? | Medical Research Transcription Service

Research companies in all different sectors including financial, medical, market research and education companies, often conduct transcription of their interviews. Interview transcription is important while carrying out research because data in the form of text is much easier to understand than that in audio or video format. Research companies and even individuals carrying out research will be able to quickly allocate crucial sections of their interviews by using an easy “find” function in their word processing software rather than having to sift through hours of audio and as we all know, the research industry moves pretty fast. Especially, when carrying out medical and financial research, the early bird catches the worm, and typing services can really speed up the process of getting your research to print.

University Transcriber Services | Why Transcribe Audio?

Students and journalists are perhaps the most common clients in the field of interview transcription for reference. If you have conducted numerous interviews and are looking to easily search and pull up the necessary quotes you need for you writing, a typing service company can transcribe your interviews for you and save you a lot of time and hassle.

Legal Court Transcription Services

Whether you are a lawyer or work as an officer of law, legal court transcription services can play a vital role in the court room. Having a manuscript for a legal interview or witness statement can be very useful in this environment. If either of these pieces of information becomes evidence in a case, you will like to have an interview transcription available. This makes it easier for all parties involved in the case to stay on the same page, allowing for a well informed decision to be made. When something as minor as one word can dictate the sentencing of entire case, it is crucial that an interview transcription is 100% accurate.

Why Transcribe Audio? | General Transcription Services

Marketers, medical professionals and educators can all agree that having written results is one of the easiest ways to analyze and review data. While recorded interviews can also act as an indispensable tool, an interview transcription is sometimes the best way to work with data. When you work in a large company it is impossible to get all the employees at same place at the same time. Interview transcription enables staff members who were not able to attend the meeting to review whatever was said in the meeting. Also, it is helpful for later days when you wish to review notes.

Why Transcribe Audio? | Digital Media Transcription

Often, media outlets use interview transcriber services to create subtitles or closed captioning for television and video purposes. It also helps transcribe an interview that is to be released “as is” to the public or other media sources. Interview transcription also plays a vital role in accurate reporting. Misquoting an interview can result in serious consequences for journalist. Interview transcription is a quick and effective way to ensure that facts and quotes are accurate.

Transcripts for the Hearing Impaired

A written transcript is crucial to analyze key topics discussed in an interview. People with hearing imparity or deafness can also have access to interview proceedings with accurately prepared interview transcripts. Transcription is a powerful act of representation. This representation can affect how data are conceptualized. Instead of being viewed as behind-the-scenes task, transcription process should be incorporated more intimately into qualitative research designs and methodologies. Periods of reflection at crucial design and implementation points may provide a valuable exercise in honoring both the research process and participant’s voice.

Transcription security is must. Companies should therefore follow various laws and industry best practice, especially so when serving law firms, government agencies or courts. There shall be secure environment for data and appropriate methods of disposal of all material and deletion of files.

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Sunday, January 18, 2015

How To: Convert Video Into Written Text | 2015

People consider transcribing video speeches into written records as a very simple task that anyone can do. In theory that is true, but transcribing professionally is a whole other thing. It takes a skilled and trained individual to transcribe quickly and accurately making sure there are no mistakes throughout the final text.

Meaning of word 'Transcription': The process of converting spoken words such as in audio into text is called transcription. Companies offering such typing services are called transcription companies or transcriber service companies. For examples our company Transcription Services is one such company which offers transcription services online. 

There are a few important things to consider when typing video and audio files if you are considering converting video files into written text. The competition is fierce, so it's essential to be prepared and learn as much as possible about this activity.

1. Equipment and Environment

In order to type correctly, it's crucial that you hear what is being said on the video speeches perfectly. Other than clear and accurate hearing skills, investing in good equipment is the first step to ensure you will hear everything, leaving no room for doubts or mistakes. Having good earphones or headphones is key especially when it comes to recordings that have more than one speaker, different accents or background noise. 

Quality equipment will prevent you from going back and forth in the recording trying to understand words that seem inaudible, so it will save precious time that can't be wasted. Preferably, try to work in an isolated environment, avoiding public places. A quiet space will ensure your hearing isn't compromised. It's also important to have an organized, comfortable work station, since the work will usually take hours to be completed.

A couple of weeks ago we posted an article on our blog on how to record an audio interview. The article is especially useful if you are planning to record and transcribe multiple audio interviews.

Equipment required:
A) A voice recorder to record.  We recommend Sony ICD-UX, Yamaha Pocketrak and Olympus DM models.
B) Foot Pedal. AltoEdge Foot Pedal and Infinity IN-USB-2 comes recommended for those looking for a solid foot pedal that comes with a long lasting life.
C) Assisting Transcription Software such as Express Scribe or Dragon Nuance.

And you're good to go!

If typing the interview or any digital file that you have recorded is for some reason not possible, then hiring a professional transcriber services such as is the best alternative.

2. Speed vs. Accuracy

Typing fast is very important, but only type as fast as you can do it accurately. Fast typing while making tons of mistakes will take up a lot of time later on when you are proofreading and correcting all your spelling and grammar errors.

An interesting idea is to use tools such as Auto Correct on Microsoft Word, which allow you to proofread the text while writing it. That can save valuable proofreading time when the work is done. These tools can also help you increase your transcription speed.Average typing speed of a non-professional typist is 44wpm for males and 37 wpm for females. Professional transcribers have nearly twice the typing speed of that i.e. 80 wpm or higher. Here is an excellent infographic explaining the average typing speeds. 

Interesting Fact: The world's fastest typist can type at a speed of 212 words per minute held by Barbara Blackburn. 

3. Using Typing Software's

Some typing software claim to transcribe audio-video files into written texts automatically with no extra effort needed. That can be true if the audio quality is absolutely perfect, but that's usually not the case. In most situations, manual transcription is still widely preferred. However, softwares can provide an extra help to the transcriber and save up valuable work time. They may seem difficult to manage at first, but with time and experience it's possible to operate the software using many keyboard shortcuts or even foot pedals. It will be easier to move the video back as forth exactly to the point needed, instead of manually trying to find it.For transcription purposes an excellent software is Express Scribe. The software is free and compatible with most foot pedals. 

4. Customized Templates

Having previously made templates at hand can save a lot of time in each new job. Depending on the format usually requested by our clients, it's interesting to keep customized template options that can be used again, instead of recreating documents from scratch for every new assignment. This can be especially useful when it comes to transcription jobs related to the business, legal and medical fields. These kinds of jobs usually ask for specific formats, and having pre-made templates ready for them can be a real time saver.

5. Initial Analysis and Rate

It's okay to provide an initial estimate of the final cost for each job, but before committing to a rate and deadline it's essential to run a previous analysis of the video file. As soon as you receive the material to be transcribed, carefully listen to different parts of it to evaluate the sound quality. Check for accents, multiple speakers and background noise, and them report back to the client. Depending on the file, you can either confirm your initial rate if the quality is good, or ask for a better version and even increase your rate if the work will be harder than you had previously anticipated. Tip: For affordable transcription services consider outsourcing to a transcription company. Outsourcing firms generally have the best price to services ratio without any compromise in quality. Here is a guide to outsourcing transcription services requirement to a professional firm.Also, if you are interested in knowing about the latest transcriber service rates click the URL.

Summary: Practice makes Perfect

Other than these important aspects, it's essential to remember that practice makes perfect. Even the most skilled transcriber had to start somewhere, and only time will provide the necessary experience to type faster, hear more accurately and make less mistakes.As your skills improve so will the rates you charge, so if your goal is to work as a professional online transcriber, the key is not to give up and dedicate yourself entirely, learning what is new in the industry and obtaining as much knowledge as possible.With time, the amount of work that used to take three hours will take two, so keep practicing and believe that things will only get better as your transcribing journey progresses.

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Friday, January 16, 2015

Conduct a perfect Focus Group Discussion | 5 Do's And Don'ts

A focus group is a qualitative research method in which a group of people is lead by a moderator/facilitator in a specific discussion, in order to obtain important information and opinions about different themes, products and concepts.

Focus groups can generate a ton of irreplaceable information and insights, that will later be analyzed and used in crucial decision-making processes. However, at the time of the discussion, it's impossible to know when the most valuable information will come up, so it's essential to record it all.
There are a few tips and things to consider to record a perfect focus group discussion:

1. Be Careful With The Background Noise

When choosing the venue for the focus group try to avoid public and open places where external sounds may interfere with the discussion and reduce dramatically the recording quality. Even a loud air conditioner can create a terrible effect, so run tests first and make sure there are no unexpected noises that can negatively affect the interviews. 

It's important to avoid small ambient noises, such as people clicking pens, rustling papers or drumming their fingers on the table. The moderator must also ensure there are no side conversations, indistinct mumbling or even laughter between participants. In order to obtain perfect recordings, people must be instructed to speak one at a time and respect others interviewee's answers. 

2. Microphone/ Voice Recorder Position

Most times, placing a single recorder in the middle of the room will cause problems and make it difficult to completely understand what everyone is saying. Especially when dealing with a larger group or a place that's not fully isolated, the key is to use individual microphones placed as close to the speaker as possible. Labelling microphones can be an interesting option.

If necessary, the moderator shouldn't hesitate to repeat, in a loud and clear form, an important sentence that was hard to understand. If people in the focus group didn't hear it perfectly, chances are the recording won't be able to do it either.

3. Recording Settings

Pay attention to the format the conversation is being recorded in, to make sure it will match the ones used by transcription softwares of companies. Some equipment may use formats that will result in large, hard to send files, so always check to guarantee you know what the outcome will be. Remember to set the recorder with the highest recording quality possible. Different recorders may also offer extras like "noise reduction" settings, but there seem to be mixed reviews regarding this possibility, so always test first to see if that will work for your recording goals. It's important to be prepared for any unexpected situations, so don't forget to bring things like power adapters and a spare recorder battery.

4. Use Both Recording Devices And Note Takers

It's recommended to stay away from cassette tape recorders and upgrade to digital recording devices, which provide durable, safe, easy to control and exchange files. While the need for recording is truly undeniable, it's also interesting to use note takers to document extra details the audio can't get. Extensive hand-written or typed notes will not only contain the whole discussion, but also important observations on non-verbal behavior, such as facial expressions, hand and body movements and group dynamics and interactions as a whole.

5. Make Use of a Transcriber Service

Transcribing focus group discussion is not an easy task. So after recording it's recommended to use an accurate transcriber service to have all the data properly transcribed. For the user, the process can be as simple as uploading the audio file into the company's website and just waiting for the transcribed documents to be sent back. They can provide an accurate transcription for your audio files, offering confidentiality and security, with a fast turnaround. In some situations it's even possible to request extras like speaker identification in audio transcription, which may come in handy for some focus group discussions.


Focus groups are an amazing opportunity to gather extremely important information. Can you imagine having a great discussion only to later find out that the whole conversation is inaudible? With proper recording and transcription, it will be much easier to organize all the collected data.
In order to guarantee the very best a focus group discussion has to offer, it's essential to carefully plan and execute the most adequate recording process for each situation. After recording, using a fast and reliable transcription service will provide a better way to document, analyze and safely store all the information, making sure the focus group will achieve its primary goal with great success.

Recommended Readings:

More interesting readings at AllTranscript's Guide Blog.
To transcribe focus group/seminars discussions visit, the No 1 transcription website.

No 1. Transcription Service Website