Tuesday, January 13, 2015

An Introduction to Time Coding Transcription


Online Transcriber companies suchh AllTranscript.com can offer a variety of audio transcription service such as time-coded transcripts, document typing services for different languages and following legal formatting guidelines. It all depends on each client's specific needs. One of the most common extras on the market right now is time coding transcription, a request that is becoming so popular it's almost turning into a standard practice.

What Exactly Is A Time Coded Transcript?

Basically a time code transcription consists in inserting the exact time in minutes and seconds (hh:mm:ss) into a transcript, usually at regular intervals. A time code can also be referred to as a time stamp. 

Time codes work as markers, allowing someone who is listening to the audio file to easily find the transcript of that specific part and also allowing the reader to know at which point of the video or audio file he will be able to hear that text.

What Does A Time Stamp Look Like?

They are commonly inserted in the left margin of the document. [00:05:24] This is an example of what a time code looks like. This means this part of the text can be heard in the audio or video file at exactly 5 minutes and 24 seconds. Although not as common, time codes can be added in the middle of the text as well.

[00:00:00] If the requirement is to add a time stamp at every 4 seconds, for example, [00:00:04] the final transcript will have many time codes inserted throughout the text, [00:00:08] looking like this particular example. 

When Are Time Stamps Added Within A Transcript?

Standard time codes are usually added in regular intervals, at every 5 minutes for instance, but the truth is it is completely up to the client's request. The intervals may vary, ranging from a matter of minutes to just a few seconds. When it comes to transcripts from interviews and focus groups, some clients may prefer to add a time stamp at every question made by the moderator and/or answers given by each person. It really depends on each client's specifications, as transcription companies are prepared to provide an individualized service that caters to every customer's needs.

How Is Time Coding Added To A Transcript?

Time coding uses a combination of software and programs with skilled people who will make sure the transcript is as accurate as it can possibly be. Many transcriber companies have fully automated programs and systems especially designed to guarantee an accurate transcription. These softwares are also designed to work with a variety of different formats, regarding not only the audio file sent for transcription but also the format in which the client wants the transcripts to be delivered in.

Are Rates And Deadlines Different For Time Coding And Regular Transcription?
When it comes to pricing, time coding transcription will usually have a slightly higher rate than standard transcripts. Naturally the rates will vary depending on the company, but most times the benefits that come with a time coded transcript will compensate for the extra cost. Time coding transcription may also add a little more time to the final delivery date. Again, that depends on the company, but usually it takes no longer than an extra business day.

What Are The Benefits Of Time Coding?

Time coding saves people's time when it comes to looking for a specific part in either of the files. Basically it allows a company to save valuable time, resources and money, by increasing overall efficiency. Users can also identify the location of critical points and define specific start and end points in a larger file that are more interesting or need to be further analyzed. Media production companies can also benefit from time coding when it comes to editing sound bites more efficiently.

Media production companies like InVision Media in Australia, Freemantle Media (AU), Madtown Media (Chicago, US), Edwards Media (Texas, US), Temple Street Productions (Canada), Somersault Video Production (Cambridge) etc. regularly use time-coding services for their video content.

Another great advantage is the possibility to synchronize transcripts and video files, so that people can simultaneously watch the video and read the transcript. This is a key factor that can be used to improve people's experiences in museums and numerous types of exhibits. 

Time Coding Transcription

Time coding can add an important extra value to a transcription, offering a variety of benefits at economical rates. It is a true special feature that is being commonly used in areas such as law enforcement, human resources, academic transcriptions, public hearings, witness statements, speeches and lectures, and so on. Whether dealing with any of these areas or any other, time coding is sure to upgrade your transcriptions to a more professional level, consolidating itself as an important alternative for many companies and individuals worldwide. 

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